- We require a minimum of one hour to enter a venue and set up prior to the start
time and also a similar time allowance at the end of the function to pack up.
- The client is to provide parking for one vehicle, as near to the performance area
as possible.
- Paying a booking deposit for your event or function is a 100% binding guarantee
of contract and reservation of your function date.
- Any non payment of a deposit within 14 days allows us to change our work schedule
without prior notice.
- Any cancellations or notified changes must be made at least 30 days prior to the
date of function/event. If you fail to cancel your booking before this date you will
be charged the deposit fee.
- If you are booking other entertainment as well as hiring our services, please consider
the amount of space available and where you require the DJ to set up. Speaker location
is usually best if it is no greater than 10 metres either side from the position
of the DJ.
- All bookings should be taken on the understanding that the venue is in possession
of the necessary entertainment & liquor licenses. We are not responsible if the venue
is found to be in breach of the terms of their license.
- It is the client’s responsibility to ensure equipment booked is suitable for use
at the event venue. No refunds, part of full, will be given for non-use of specific
equipment that cannot be used due to any venue restrictions imposed. Not all DJ equipment
is designed to fit through narrow doorways and/ or up staircases. It is the client’s
responsibility to inform us of any access restrictions that may impede set up or
restrict equipment use.
- Bubble machines & Smoke machines - It is the client’s responsibility to ensure
they have the relevant permission from the venue for use of these services, and should
there be any additional charges for cleaning up of the bubbles and smoke machines,
this is to be stood by the client.
- We will not be responsible for any damage or loss to private or public property
caused by invited or uninvited guests.
- The client is responsible for any damage to our equipment caused by yourself or
any person at your function. Client agrees to be charged for the full cost of any
repairs or replacements required. (You will be advised of any damage as soon as it
is caused)
- We do not tolerate violent, aggressive or abusive behaviour from anyone under any
circumstances. We also reserve the right to terminate our services at any time that
we feel our personal safety is under threat. We do not take responsibility for ejecting
any unwanted persons from any venue. You will be advised of any problems that we
may have in this respect with any of your guests.
- Only staff employed by us may operate our equipment. Under no circumstances may
unauthorised personnel tamper, move or attempt to use equipment owned by ourselves.
We cannot accept responsibility for damage to property, or injury to persons caused
directly by third party intervention.
- Equipment supplied is subject to change depending on the requirements of the venue
(i.e. size and acoustics), number of guests and availability of equipment.
- All equipment that is used is checked prior to arrival and has been fully tested
for safety by a qualified electrical engineer. If we are linking our equipment within
a fixed in-house audio system, we reserve the right to refuse to do so if the equipment
is considered to be unsafe or liable to cause damage to any component linked to it.
The client is liable if post inspections prove that damage has been caused by faulty
equipment other than ours.
- We operate regularly serviced and maintained sound and lighting equipment, and
carry essential backup equipment. In the rare event of any equipment failure, an
onsite repair will be attempted; if repair proves successful the DJ will play overtime
for the length of the equipment failure. If however there is an irreparable breakdown
in lighting a partial refund will be given. If there is an irreparable breakdown
in sound a full refund will be given.
- It is the responsibility of the client to make sure that there is an adequate provision
of electrical power within ten metres of our set-up point. We require a minimum of
2 x power outlets dedicated purely for our equipment (not in the form of an extension
lead). Any damage caused to our equipment by an inadequate power supply or power
interruption is the responsibility of the client. The client is fully responsible
for any damage caused to the equipment caused by the use of noise limiters and the
subsequent cut off and reintroduction of power without our consultation.
- Lighting, sound and any other equipment may not be used by other entertainers or
by any other person(s) except with the express permission of Ultima Music management
prior to the event.
- We will not be liable for non-fulfilment of this contract by the Management and,
or the DJ, although every reasonable precautions will be taken. In the event of the
client seeking compensation, we will not be liable under any such claim, and the
contracted DJ will only be liable for a sum up to and not exceeding the contracted
amount..
- We shall be entitled to terminate this contract without liability if for any reason
beyond its control the Disc Jockey is unable to perform, due to fire or theft of
equipment, illness or breakdown of vehicle. The entertainer will use all reasonable
endeavours to locate a replacement Disc Jockey, but, in the unlikely event of a non
performance all monies paid will be refunded, but this will be the limit of our liability
to you.
- Under Health & Safety laws, we can withdraw or refuse to perform in any unsafe
building, access or venue where the safety of our representatives or the public may
be jeopardised. In this unlikely event the booking will be terminated and the full
booking fee payable.
- We reserve the right to use any photography taken during the function period for
promotional purposes unless otherwise advised by the client.
- We reserve the right to alter any or all of the above at any time. E & OE.
- I consent to pay the full balance agreed upon within 7 days before my function.
- I allow Ultima Music to process payments with Credit Card or Cheque provided, within
7 days before my function.
- All information supplied is accurate and true to the best of my knowledge.
- I agree with and understand all terms and conditions in this agreement.
